A Five Step-Proven Office Organizing Process

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Wondering why you can’t find your files on top of your desktop piles?  Never fear, your coach is here. Today I will review the simple 5-step “ZONES” process so you accomplish more touchdowns at work!

Finally – A Five Step-Proven Office Organizing Process for entrepreneurs and small business owners on how to get your head in the game by following the simple 5-step “ZONES” process to clear the clutter so you accomplish more touchdowns at work and hustle home before Monday Night Football!Control your Clutter-Get your head in the game by following the simple 5-step “ZONES” process to clear the clutter so you accomplish more touchdowns at work and hustle home before Monday Night Football!

Disorganized was my middle name so one day I woke up and decided if I was going to have a successful organizing business I would have to stop the madness and get my head back in the organizing game.  No one should have to go through this agony in order to be a successful entrepreneur. So I sat down long enough to put pencil to playbook and designed the Productivity Players Playbook – Get Your Head in the Game by following the 5 step “ZONES” process to an organization and productivity touchdown.

 


 
   

ZONE #1 –Zero (Z) in on the Piles – Place all like items, same topics in one pile. All sales leads go in one pile, all networking event information go in another, all P/L statements in one pile, get it?   Then spread them out along a flat surface like your credenza, floor, or work table keeping all like items together in one pile.  Small piles is good, prevents tipping over.

ZONE #2 – One (O) Pile at a Time -Deep breath – FOCUS on just ONE pile at a time.  Try not to become overwhelmed or look at the other piles, they will get attention in due time.  If a piece of paper is calling out your name just ignore it and stay FOCUSED on your ONE pile.  Most entrepreneurs’ biggest challenge…is focus.

Zone #3 – No (N) papers left behind – Go through each piece of paper in the pile one at a time and make a decision; shred or file, no other options.  There is not room for “I will think about this or I will come back to it,” shred or file period.  No piece of paper left behind.  Touch each paper only once and file by color with each topic assigned to a different color.

Zone #4 – Eliminate (E) Old – In with New – This means the in/out box, coffee mugs,  paper weights, water bottles, kids art work from five years ago, old trade-show give-aways, outdated customer calendars and daytimers, it all goes!  Goodbye, gone, and no this does NOT mean relocate to another desk…or on top of hallway filing cabinet for the receptionist or intern to handle…deal with it NOW, this is the NEW YOU!  Purchase organizing items that match your organizing style.

Zone #5 – Sustainable (S) Change – is not something to be dreaded, resisted, and sabotaged. It’s invigorating. It’s fun. It is the very nature of life. Most major change initiatives fall short of the goals and touchdowns planned for them. Does this mean that we are overestimating people’s ability to learn to do things differently, and underestimating their resistance to change? Let’s hope not…We need to create urgency to change, develop clear visions for success, work the playbook, and celebrate the baby steps….

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Sheila Galligan is your office organizer and productivity quarterback and founder, owner of Clutter Control Minnesota, LLC.  She coaches entrepreneurs and small business owners on how to get their heads back in the game by clearing the physical clutter; so players can exceed sales forecast touchdowns, expand the team, be a more effective team captain, negotiate lucrative contracts and hustle home before Monday Night Football!  To find out how she can coach you to an organizing touchdown visit www.officeorganizingprocess.com or www.cluttercontrolmn.com. Copyright 2010 Sheila Galligan.

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